Using PAYgrade software in a job evaluation exercise

Organisations often ask us what are the benefits of using software (such as our own PAYgrade software) in a job evaluation project.

As a starting point, any software needs to be simple enough to understand, but flexible enough to accommodate the myriad of jobs that organisations employ.

PAYgrade job evaluation software

PAYgrade job evaluation software is easy to use for all levels of user, be it an HR Director, a Head of Reward, an HR Adviser, or a functional line manager.  This is especially important because organisations often require a wide range of stakeholders to be involved in their job evaluation projects.

PAYgrade helps organisations to grade all their jobs in one, single place.  It covers two areas:

  • Administration - organising what jobs to review, where they fit in the organisation structure, and what information is currently held for them (e.g. Job Descriptions); and
  • Evaluation - organising the job evaluation work to be undertaken into sessions of activity.

The benefits of using job evaluation software

By organising all job information in one place, PAYgrade enables you to control who adds to, updates and accesses this information, which is important to organisations of all sizes.  Storing it all within a single system also has the benefit of simplifying the process of searching and comparing jobs in similar and/or different functions and levels within the organisational structure.

Traditionally evaluating jobs has involved using and retaining numerous pages of reference and job scoring material, making it an often time-consuming and laborious task.  All this information is cleverly held within PAYgrade, which uses four inter-linked, largely hierarchical factors to determine the overall job seniority, shown as a single numerical grade for each job.

Using the software has the advantage of ensuring an evaluator’s choices are consistent as they systematically assess each job, a factor at a time.  So for example, once a job’s knowledge and experience has been assessed as a number from 1 to 11 (which may also include a half step), the role scope may be limited to only three or four choices.  This process helps significantly reduce evaluation time.  All evaluations are tracked so an organisation can see when a job was evaluated and by whom, and they can be re-evaluated at a future date.

PAYgrade has a suite of different reports available to print or export to Excel, including a crosstab report that enables an organisation to compare jobs across different functions and at different job levels, which helps ongoing organisational design.

PAYgrade can also be customised to incorporate other job evaluation schemes, including bespoke approaches. So overall, whether you use Paydata’s job evaluation scheme or an alternative, the software enables you to organise both the evaluation process and all documentation in one place, helping reduce the time and resources required.