5 ways software can help you harness the power of your data

HR data analysis can inform recruitment practices to drive greater diversity or ensure that constrained budgets can target high-performing individuals to prevent the loss of key talent. However, this requires a robust system to process this information and create reliable insights on which evidence-based solutions can be designed.

Our PayReview software is a platform to aid data analysis for HR and helps to tackle strategic challenges, such as capturing an organisation’s current record on diversity. The software can also produce HR analytics by seamlessly calculating both the gender and ethnicity pay gap figures, helping you to meet your reporting requirements.

The 5 key benefits of using PayReview to create actionable insights

1. Ease of calculation

The right HR data analysis software can produce a measurable return on investment by reducing the time spent on time-consuming processes associated with the pay cycle. PayReview can take care of a repetitive manual process. Customers can achieve greater accuracy in calculating complex questions of salaries, taxes and deductions. This can free up the time of HR as more of a strategic resource, enabling them to focus on improvement and innovation.

The software can make the payment process more efficient across the business. PayReview can support the relationship between other functions, such as Comms whereby staff can be informed of changes to their pay and Finance where pay budgets can be more accurately determined. Individuals across the business can also stay on track and take greater accountability at the Line Manager level to accurately review and confirm their decisions. This is because the system is intuitive to use and stored in one place. It is easy to comprehend and use as opposed to the risk inherent in managing multiple Excel sheets. The software offers an end-to-end solution to support the entire pay and reward process.

2. Safe and secure data processing

As all organisations routinely handle sensitive information, all our customers need to keep a focus on cybersecurity. Remote working has been highlighted as a risk, so access needs to be tightly controlled, and data needs to be securely stored. We work closely with customers to tailor their security requirements to their business ensuring secure data processing is in place.

PayReview places paramount importance on security. We offer multiple layers of security to your data management system, safeguarding against security breaches or data proliferation and storing information securely. Offering features like two-factor authentication, separate databases and encryption means you can be confident that your data is safe and a correct data security process is in place.

3. Rationalise unruly data

Unlock the power of data by understanding it – company data can become unruly, which is why it needs a robust business data management software in place. This efficiently organises quality data, making HR data analysis simpler. Agile ways of working are often more difficult in more established organisations that tend to rely on legacy systems. Those who have gone through mergers and acquisitions or grown organically may operate multiple terms and conditions that impact reward decisions and data may be handled differently across the business. Whether an organisation is sufficiently ‘tech savvy’ is often dictated by the level of access granted to the right software. A continuous focus on redesigning themselves to face the future can be buoyed by choosing the right technology.

Beyond getting the figures securely stored and right every time, technology has the ability to unify your data. Accenture recently shared their experience of how data has been the lifeblood of running a global organisation in terms of managing their ‘share of siloed data, multiple versions of data and value trapped in spreadsheets’. They have now brought this data together in their IT programme ‘Applied Intelligence’, harnessing the power of analytics to make data-driven decisions.

4. Transform established ways of working

Artificial intelligence is driving new ways of working and creating innovative business models. Having a complementary pay and reward solution that supports new ways of working can turbocharge transformation. With remote working now an accepted part of working life, PayReview provides one point of reference for salaries throughout an organisation, whilst providing accountability wherever you are. From whom changed the salary to tracking down a particular record, knowing who last edited the data is vital. That’s why the audit log records each change made, in addition to who made it and when.

Business data management software should also be a joy to work with – cold, hard figures don’t have to be dull. PayReview’s modern interface, charts and reports can help your employees stay engaged with the process. It can also remove time wasting by having a real-time system for capturing vital data for one of the most important business functions of the year. The software instantly provides everyone in the business with the full picture of your review and keeps things on track to meet deadlines.

5. Demonstrate your commitment to diversity

The World Economic Forum has highlighted how the pandemic shed a spotlight on inequities that have particularly impacted women of colour the most. They offer a toolkit for leaders to accelerate social progress in the future of work and host a community of Chief Diversity & Inclusion Officers from around the world in virtual monthly meetings. McKinsey and Lean In’s Women in the Workplace Report from 2020 found that three percent of C-suite roles were taken by black women compared to 19 percent of white women and 66 percent of white men.

With Gender Pay Gap Reporting now fully embedded, the new government have renewed their pledge to extend reporting requirements to ethnicity and disability. PayReview is a great HR data analysis tool that can help you evaluate your record when it comes to the demographics within your organisation. With advanced filtering, you can interrogate your data to identify suitable action points your business should implement based on the culture and values you are embedding.

Build back better – or redesign entirely? 

Organisations have emerged as more adaptive creatures that continually horizon scan for external risks. Data can have a transformative effect on how they each operate. Get in touch today to book your demo of our PayReview HR data analysis system that can easily help you translate information into concrete plans of action to fuel your growth.